PART TIME
FRONT DESK ADMINISTRATOR
Join our Front Office team of Administrative Professionals!
Are you friendly, dependable, quick-learner who strives to continually raise the bar? Do you like structure and systems? Then you may be the one we’re looking for!
Sutton Group - Old Mill Realty Inc. is seeking a well-rounded, dependable and friendly individual to fill our part-time Front Desk Administrator position. This individual must be comfortable with technology and working in a fast paced environment with a lot of moving parts. They must be co-operative, a great communicator, patient, methodical and someone who pushes for solutions.
The Front Desk Administrator is a vital team member, and shares the responsibility with other team members of being the"Faceof the Brokerage” and having an ability to professionally communicate with the public as well as the REALTORS® in the office is a must.
This position is part-time [up to 10-25 hours/week] Must have the availability to work a minimum of 3 shifts per week including:
Some of the duties include, but are not limited to:
In addition to the above, the successful candidate:
Qualifications
All resumes will be reviewed and candidates with previous/current Real Estate Brokerage experience will be given preference.
Sutton Group - Old Mill Realty Inc. is seeking a well-rounded, dependable and friendly individual to fill our part-time Front Desk Administrator position. This individual must be comfortable with technology and working in a fast paced environment with a lot of moving parts. They must be co-operative, a great communicator, patient, methodical and someone who pushes for solutions.
The Front Desk Administrator is a vital team member, and shares the responsibility with other team members of being the"Faceof the Brokerage” and having an ability to professionally communicate with the public as well as the REALTORS® in the office is a must.
This position is part-time [up to 10-25 hours/week] Must have the availability to work a minimum of 3 shifts per week including:
- Saturday, either 9am-1pm or 12pm-4pm, and
- Sunday 10am-2pm, and
- Weekday evenings 4:30-8pm
Some of the duties include, but are not limited to:
- Managing a multi-line phone system, and accurate transcribing in-coming messages
- Greeting clients and the public politely and courteously
- Processing new MLS listings and appointment instructions
- Preparation of offers, amendments, waivers and other related documents, as required
- Proficient on the computer including data entry, email, internet, social media, Microsoft Office, etc.
- Trouble-shooting day-to-day issues
- Assisting the REALTORS® with copiers and office processes when necessary
- Assisting REALTORS® with feature sheets, draft letters and other documents, as required
- Maintaining office supply inventory
- Receiving and distributing mail and courier packages and processing outgoing mail
- Other projects and assignments as necessary and required
In addition to the above, the successful candidate:
- must believe and practice a client/REALTOR® centered approach with a commitment to providing outstanding service.
- must be able to follow instructions, prioritize and adhere to strict deadlines as well as be able to exercise sound judgment, discretion and confidentiality and have an ability to adapt to changing demands.
Qualifications
- Minimum of a College Diploma in Office Administration
- Excellent organization and time management skills
- 1+ years of experience in a similar position
- Previous experience in a customer service role and/or with Quick Office Commander/QTRS software, familiarity with marketing is considered an asset
All resumes will be reviewed and candidates with previous/current Real Estate Brokerage experience will be given preference.
IMPORTANT! Please include your cover letter + resume and title the email with the job title. We look forward to hearing from you!